|
AI
Essentials
for
Entrepreneurs
&
SMBs
AI
CUSTOMER
SUPPORT
In
today's
competitive
business
landscape,
exceptional
customer
support
is
a
key
differentiator.
However,
in
our
tech-savvy
world,
that
superior
service
experience
doesn't
necessarily
mean
speaking
with
a
friendly
human
representative.
In
fact,
81%
of
consumers
prefer
to
use
a
self-service
solution
to
address
problems
on
their
own,
with
69%
of
them
citing
chatbots
as
their
preferred
method
for
quick
communication
with
brands.1
What's
important
are 24/7
solutions
to
problems,
coupled
with
speedy
response
times
when
customers
can't
immediately
find
answers
themselves.
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AI
customer
support
tools
help
you
deliver
the
speedy,
'round-the-clock
service
customers
want,
while
saving
your
company
money.
In
2022,
the
total
cost
savings
from
deploying
chatbots
reached
approximately
$11
billion
globally.2
Overall,
today's
AI
technology
enables
efficient,
responsive,
and
personalized
service
to
your
clients,
enhancing
their
experience
and
loyalty.
But
it's
crucial
to
choose
the
right
tools
and
implement
them
in
appropriate
ways.
In
other
words:
To
learn
how
to
master
AI
customer
support
tools
before
they
master
you.
And
that's
exactly
why
Top
AI
Tools
is
here
to
support
you
with
the
latest
tips,
apps,
prompts
and
strategies.
Join
us
as
we
dive
into
some
cutting-edge
AI
solutions
set
to
revolutionize
customer
service,
streamline
workflows,
and
drive
significant
business
growth.
Are
you
ready
to
elevate
your
client
interactions?
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Enhance
Your
Customer
Support
with
AI
Solutions
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By
understanding
the
preferences
of
today's
consumers
—
especially
your
customer
base
—
you
can
effectively
incorporate
the
right
technology.
Transform
the
way
you
engage
with
your
customers
with
some
of
our
favorite
AI
tools
for
customer
support.
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Chatbase:
Seamless
Chatbot
Integration
When
you
need
to
create
a
chatbot
that
can
replicate
your
brand's
voice
and
elevate
your
digital
presence,
a
sophisticated
tool
like
Chatbase
can
help
you
save
time
and
money
compared
to
building
your
own
bot
from
scratch.
Chatbase
does
much
more
than
handle
customer
queries
with
ease.
It
can
integrate
with
marketing,
business
productivity
and
e-commerce
tools
like
Zapier,
Slack,
Messenger,
and
Shopify.
The
sophisticated
algorithms
identify
leads
and
gather
the
information
your
team
needs
to
close
sales.
-
Customize
colors
and
logos
for
accurate
branding
-
Automate
marketing
and
lead
gen
activities
-
Measure
success
with
advanced
analytics
Find
out
how
to
get
Chatbase
today
REVE
Chat:
Omnichannel
AI
+
Human
Interaction
Today's
customers
want
an
omnichannel
experience
for
seamless
communications.
That
means
they
expect
to
start
a
conversation
on
one
platform
and
continue
it
on
another
effortlessly,
with
all
the
context
and
information
following
them
across
channels.
According
to
polls,
91%
of
customers
prefer
brands
that
offer
omnichannel
experiences.3
If
you're
the
type
of
company
inclined
to
give
your
clients
what
they
want
(and
what
successful
businesses
wouldn't?),
an
omnichannel
chatbot
may
be
worth
considering.
REVE
Chat
combines
AI-driven
chatbots
with
live,
interactive
human
chat,
video
chat,
co-browsing,
and
multi-channel
support.
Here's
what
we
like
about
the
AI-driven
platform:
-
Free
trial
with
no
credit
card
required
-
Paid
plans
start
at
$13.50
per
month
-
Integrates
with
e-commerce
platforms
-
Rev
up
your
sales
numbers
with
fast,
personalized
support
Get
REVE
Chat
here
Second
Brain:
Smart
(and
Affordable)
AI
Besides
having
a
ridiculously
endearing
robot
head
icon
as
a
company
logo,
SecondBrain
turns
heads
as
an
affordable
AI
chatbot
that
uses
your
company's
existing
content
to
deliver
a
customized
user
experience
for
your
clients.
Feed
SecondBrain's
powerful
AI
algorithm
data
from
internal
documents,
your
company
website,
and
FAQs,
and
it
will
create
a
knowledge
database
that
can
rival
your
top
customer
service
rep
over
time.
Paid
versions
provide
API
access
and
the
ability
to
create
multiple
SecondBrain
bots
you
can
embed
on
multiple
websites.
“What
impressed
me
the
most
was
SecondBrain's
real-time
learning
capability,”
explains
Brian
Prince,
Top
AI
Tools
CEO.
Check
out
some
of
the
reasons
we
love
SecondBrain:
-
Intuitive
to
use
-
Affordable
paid
plans
start
at
$19
months
-
Free
trial
with
no
credit
card
required
(up
to
50
message
credits/month,
1
chatbot)
Get
smarter
about
your
customer
service
interactions
with
SecondBrain
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FOCUS:
Smarter
Chatbots
for
Better
Customer
Interactions
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Your
chatbot
is
only
as
good
as
the
training
its
large
language
model
receives.
(As
a
refresher,
a large
language
model
is
an
advanced
type
of
AI
that
has
been
trained
on
vast
amounts
of
text
data
to
understand
and
generate
human-like
responses.)
Some
platforms
cull
insights,
policy
information,
and
even
brand
voice
from
existing
content
on
your
website.
Chatbots
can
also
learn
from
every
consumer
interaction
after
coding
and
data
inputs
get
the
basics
down.
And
then
there's
GPT-trainer
from
GPT-trainer,
which
helps
SMBs
build
and
train
personalized
chatbots
without
coding
expertise.
The
key
to
this
GPT-trainer's
success
in
providing
personalized,
accurate
responses
to
customers'
queries?
👨🏿
Human
oversight.
👩🦳
Thanks
to
“human-in-the-loop
context
curation,”
GPT-trainer
combines
AI
automation
with
human
intuition
to
reduce
errors
and
improve
empathy.
Self-reflective
validation
workflows
allow
the
chatbot
to
learn
from
each
interaction,
which
saves
time
during
training
and
shortens
the
learning
curve
for
the
chatbot.
We
could
see
this
GPT-building
tool
especially
useful
in
healthcare
and
legal
applications,
where
it's
crucial
for
the
chatbot
to
get
up
to
speed
with
minimal
errors
quickly.
GPT-trainer
uses
state-of-the-art
security
controls
and
is
fully
scalable,
with
packages
starting
at
$8.49
per
month.
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SPONSOR:
Elevate
Whatsapp
Engagement
with
chatfuel
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A
successful
AI
chatbot
platform
doesn't
always
need
to
have
the
most
integrations
or
even
Web
operability;
it
just
needs
to
meet
your
customers
where
they
are.
For
a
growing
number
of
consumers,
that
means
WhatsApp,
the
world's
third
most-used
social
media
platform.4
More
than
2.78
billion
people
use
What's
App
each
month,5
and
chatfuel
makes
it
possible
to
reach
them
seamlessly
in
seconds.
Analytics
help
you
track
campaigns
and
conversions,
while
smart
messaging
automation
allows
you
to
set
up
drip
campaigns
for
maximum
success.
Here
are
some
of
the
other
features
we
love
in
chatfuel:
-
Limitless
customer
support
through
WhatsApp
-
Personalized
product
picks
for
increased
conversions
-
CRM
integration
for
the
analytics
you
need
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Study:
Customers Don't
Actually Like the
Term “AI”
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A
recent study
out of the Journal
of Hospitality
Marketing &
Management
discovered that
labeling a product
as “AI” actually
reduced a consumer's
inclination to
purchase it.
The researchers
looked at products
ranging from vacuum
cleaners and
televisions to
health services and
more. “In every
single case, the
intention to buy or
use the product or
service was
significantly lower
whenever we
mentioned AI in the
product
description,” Dogan
Gursoy, one of the
study's authors and
the Taco Bell
Distinguished
Professor of
Hospitality Business
Management at
Washington State
University told CNN.
So, what terminology
is better? The
researchers found
that “high-tech” is
looked upon more
favorably. This
revelation, quite
frankly, shocked the
Top AI Tools team.
But as we took a
deeper dive into the
reasoning, it makes
perfect sense…
People have
not yet
learned to
trust AI.
“One of the reasons
people are not
willing to use AI
devices or
technologies is fear
of the unknown,”
Gursoy told CNN.
“Before ChatGPT was
introduced, not many
people had any idea
about AI, but AI has
been running in the
background for years
and it's nothing
new.”
That's why our goal
here at Top AI Tools
is to demystify AI,
eliminate that fear
of the unknown, and
help people master
AI and realize that,
although it makes a
catchy slogan, AI is
nowhere near close
to mastering or
taking over
humankind.
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HAVE NO FEAR:
You don't need
to hide or mask
your use of AI
technology.
For brands marketing
their AI-powered
products, doing so
wouldn't be
authentic, and it
may only serve to
increase consumers'
distrust of
artificial
intelligence.
But it doesn't have
to be at the top of
your marketing
message either.
Remember: AI, in
itself, is not a
benefit...
it's a tool.
As marketers, let's
get back to
Copywriting 101.
Your primary
marketing copy, from
your slogan to your
product descriptions
and unique selling
proposition, should
focus on the
benefits of your
product, not the
features or the
technology that
makes it work.
That AI-powered
robot vacuum? It
“cleans floors while
you sleep,” “inhales
dog and cat hair
with ease, and
“saves time on
housework.”
So, your
AI-powered
chatbot tool…?
-
Increases
conversions
through
personalized
product
recommendations
-
Saves time and
money by
streamlining the
jobs of customer
service reps
-
Elevates the
customer
experience with
24/7 support
Yes, both of these
products use AI to
get the job done
better than ever
before, and that's
worth mentioning.
But let's get back
to basics. Why do
people truly need
your product? To
improve their lives,
grow their business,
make more money,
save time, and so
on.
So far, AI has
proven to be a
valuable tool in
achieving these
goals (at least, we
think it has!).
However, using the
terms “high-tech”
instead of “AI” and
replacing vague
descriptions with
clear, tangible
benefits might do
more to boost
conversions than
anything else.
Or, as Gursoy
explained, “Rather
than simply putting
'AI-powered' or 'run
by AI,' telling
people how this can
help them will ease
the consumer's
fears.”
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FEATURED
PROMPTS:
AI Prompts to
Enhance Customer
Support
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While AI-powered
chatbots help
streamline customer
service, the choice
to use AI vs. real
people to handle
customer queries is
not an “either-or”
proposition. A
hybrid approach has
human beings
responding to
queries faster and
more efficiently by
using ChatGPT
prompts to guide
their responses.
You can also use
ChatGPT for ideas to
ramp up your
customer service
game, devise a
company-wide
strategy, and
implement more
effective customer
service tactics.
Here are some
sample customer
service prompts
to use or
customize.
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1.
Closing
out a chat
with a
dissatisfied
customer
It can be
challenging
to find the
best words
to show
empathy when
a customer
insists on
closing a
chat before
you've
accomplished
resolution.
Whether the
problem is
being
escalated to
a supervisor
or the
customer has
just given
up, you want
to leave
them with
parting
words that
will assuage
their
feelings and
put a
positive
spin on the
interaction.
“Create
five
different
ways to
conclude
conversations
with
dissatisfied
customers
as a
customer
service
representative.
Maintain a
compassionate
tone and
express
your
readiness
to provide
additional
support.”
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2. Closing out a
chat with a
satisfied
customer
Likewise, you want a
kind and caring way
to close out a
conversation after
you've achieved a
resolution that
helps the customer.
You can customize
this prompt for any
type of business and
any situation that's
been resolved.
“Pretend you are
a customer service
representative for
[type of
business]. Please
provide five
suggestions to
close out a chat
after you've
resolved a
customer's problem
regarding
[describe
problem]. Please
use a voice that
is [describe your
brand's
voice].”
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3. Developing a
customer service
strategy.
Whether you're just
launching your
business or feel
your customer
service mojo needs a
boost, try this
prompt to start
brainstorming ideas
for an effective
customer service
strategy.
“What are some
successful
approaches to
develop a robust
customer service
strategy for a
[type of
business]?”
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“AI serves as a
tool to
complement human
potential,
rather than as a
substitute for
the genuine
creativity and
insight that
only sentient,
living beings
can
offer.”
~ Gina
LaGuardia,
Editorial
Director of Top
AI Tools, in
“Are AI Models
Going to Be
Sentient?” on
HappyFutureAI
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What we're
exploring…
Did you know that
Amazon has an in-app
AI assistant that
can help you compare
products and answer
questions before you
make your purchase?
Rufus, as it's called,
can also answer
questions about your
order status. But
the AI chatbot does
more than provide
customer service or
product suggestions.
For instance, we
asked Rufus what
we'd need to set up
a home office, and
the chatbot provided
suggestions in a
variety of product
categories, from
chairs to keyboards.
It also provided
additional, related
questions we could
ask for a deeper
dive into the topic.
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E-commerce
store
owners
can learn a
lot
from the way
Rufus
operates.
Here are some key
takeaways:
-
Provide your
customer with
multiple
options. Rufus didn't
just list one
desk or office
chair. It
provided links
to Amazon search
results showing
multiple
options.
“Recommended
products,” “You
may also like,”
or “People also
bought,”
functions in
your e-commerce
store can
increase sales.
But don't just
show one product
and leave it at
that. Give
shoppers
choices.
-
Be a
resource. Along with
product
recommendations,
Rufus provided
helpful tips.
For instance, it
suggested
features to look
for in a desk,
such as one with
adjustable
heights for
better
ergonomics.
Don't just focus
on products when
you're
connecting with
your customers.
Be a true guide,
helping your
customers
navigate
unfamiliar
territory.
Salespeople call
this
“consultative
selling,” and it
is a proven
strategy to
drive sales and
repeat business.
-
Anticipate
your
customers'
needs. Through its
sophisticated
algorithm, Rufus
keeps the
conversation
going with
additional
questions you
might want to
ask. Whether
you're pursuing
face-to-face or
phone sales or
running an
e-commerce
website, the
more you can
keep your
customer talking
to ascertain
their needs, the
more
opportunities
you have to
build trust.
And, as we've
established,
trust leads to
sales.
Fortunately, you
don't have to be an
industry leader like
Amazon to take
advantage of AI
chatbots or the
strategies Rufus
uses to boost sales
and build trust.
Explore:
Read more
about Amazon's
AI shopping
buddy,
Rufus
What we're
reading…
The recent
controversy
surrounding Air
Canada's AI chatbot
(that's where the
airline faced
backlash due to a
misunderstanding
about bereavement
fares), offers a
significant lesson
for SMBs:
You MUST align
your AI tools
with human empathy
and ethical
standards.
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Easier said than
done— we know.
(It can all be
very confusing.) Here are a few
takeaways to help
you put this into
practice:
-
Put oversight
on overload. There's no such
thing as too
much regulation
of your AI. Make
it someone's job
to regularly
review and
update it so
that it
accurately
reflects your
company's
policies and
values.
-
Place a
premium on
empathy. Even the most
advanced AI
needs a human
touch to ensure
it handles
sensitive
situations with
care.
Spot-checks by
your customer
service manager,
along with
periodic reviews
of scripting and
prompts to
ensure they
prioritize
compassion, are
key.
-
Remember:
Trust is
everything.
And it's
absolutely,
positively
nonnegotiable.
Authenticity,
transparency,
and accuracy are
three essentials
for maintaining
customer trust
and avoiding
costly missteps.
Indeed, the
AirCanada incident
is a cautionary
tale, one to take
note of it and
consider as you work
toward developing,
maintaining, and
perfecting your AI
customer support
strategy. While AI
can streamline
operations, it's up
to us to ensure it
strengthens—not
weakens—your
customer
relationships.
READ:
The
Unsettling
Truth Behind
AirCanada's
Chatbot
Controversy
What we're
watching…
Confession:
Certain members of
the Top AI Tools
team have a guilty
pleasure in
following boy bands.
👨🎤
(Notably, New Kids
on the Block, but
more recent bands
also have their good
points!) So we
absolutely had to
check out the
Netflix documentary
series “Dirty Pop:
The Boy Band Scam.”
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However, we were
surprised to learn
of the
AI-fueled
controversy behind
the show, which chronicled
the rise and fall of
boy band manager Lou
Pearlman. It turns
out Netflix used an
AI recreation of the
late Pearlman's
voice to narrate the
series.
And, although
Netflix disclosed
that the voice was
digitally generated,
viewers weren't
happy.
“Tried watching
the 'Dirty Pop' on
Netflix but the AI
Lou Pearlman thing
is so off-putting
and terrible, I'm
not finishing it,”
viewer Jerry Roe
told the blog
Teeveetee.7
Quality aside, other
viewers voiced
concerns that using
AI in this way will
make it harder to
tell what's real and
what isn't. Which
brings us back to
ethical AI use…
Transparency
is
crucial.
It's also important
to consider whether
you need AI in any
given situation or
if you can achieve
the same (or better)
results through
other technology. It
reminds us of that
famous line from
Jurassic Park:
“Your scientists
were so
preoccupied with
whether they
could, they didn't
stop to think if
they should.”
As we venture
forward in a world
of AI, pushing the
envelope on what it
can accomplish, it's
important to keep
that mantra in mind.
WATCH:
“Dirty Pop:
The Boy Band
Scam”
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AI chatbots can help
you deliver more
personalized support
in the way customers
expect with
timeliness and ease.
But it's important
to remember that not
everyone is as hyped
up about AI as we
are.
That's OK!
AI gives you an
advantage over
competitors who are
still working the
slow, old —
ahem 🙈 —
“low-tech” way. You
can achieve your
objectives, boost
sales, and answer
customer's questions
quickly and with
ease.
Of course, you'll
want to be
transparent about
customer privacy,
online security, and
data collection. And
if you're using AI
in marketing and
promotions, you
should let your
customers know that
so they can make
informed decisions.
But you may want to
re-think the way
you're promoting AI
use in your
organization...
AI is a
tool
— not a
unique
selling
proposition.
Here at Top AI
Tools, we look
forward to the day
when people no
longer fear AI but
embrace its vast
capabilities. It's
our mission to
demystify AI so that
more people will
feel comfortable and
confident using it.
If you're reading
this, you're already
ahead of your
competitors; you
know where to go to
find the latest AI
tools and the best
ways to put this
technology to use.
Thank you for
reading!
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TELL US: What key
attributes do you
look for in AI
tools?
Click the
button below
to choose your
top 3.
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1 “50 Customer
Service Stats
You Need to Know
In 2024
,” JindalX.
December 26, 2023.
2 The Future of
Chatbots, Tidio, July 26,
2024.
3 “Essential
Omnichannel
Statistics: Key
Insights for
Customer
Engagement
Success,” WorldMetrics,
July 23,
2024.
4 “Most popular
social networks
worldwide as of
April 2024, by
number of
monthly active
users,” Statista, July
10, 2024.
5 “Number of
unique WhatsApp
mobile users
worldwide from
January 2020 to
March 2024,” Statista,
April 4,
2024.
6 “Brands should
avoid this
popular term.
It's turning off
customers,” CNN Business,
August 10,
2024.
7 “Netflix viewers
slam streamer
over
'embarrassing'
AI recreation
used in
off-putting
Dirty Pop: The
Boy Band Scam
documentary
series,” TV with
Thinus, July 29,
2024.
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